6 Signals to consider professional visitor management solutions for your enterprise.
Do you know how many visitors have visited your premises today, yesterday, a few days ago, last week, last month, last year, etc.?
Another important aspect is if you have any forecast of the expected visitors who may arrive in a day, week, or months to come.
The answer must be "not exactly." In order to answer this, one must explore their respective manual log books. Extracting the data from the log books is a tedious and time-consuming task.
But let's suppose your organization is automated through a professional visitor management solution, then it is possible to extract the data from your log books in a matter of seconds.
Hence, a visitor management system monitors visits to your workplace. Depending on the situation, these visits may be to a customer, a delivery person, an interviewee, etc. In brief, all non-full-time employees are visitors.
This system substitutes the traditional visitor log with a more accessible medium. It allows you to track who enters your buildings, campuses, or other facilities. It's possible because visitors must log in and use ID cards to reach particular areas so management can monitor them.
It is critically important for you to know if your organization needs an enterprise visitor management solution. If your organization does face any of the following critical issues, then your organization is in immediate need of a professional visitor management solution.
Keep an eye on the mentioned 6 signals that indicate that your organization is in need of an enterprise visitor management system.
1.) Still using manual sign-in sheets/check-in systems.
Still, many organizations are dependent on recording their visitors' entry-exit data manually in a log book. Instead, they must use an automated visitor logbook to keep track of who comes into your office, when they arrive, why they come, and whom they meet.
Some of the biggest issues you may encounter if you still use manual check-in systems are:
Data Security: It can compromise data security. A typical visitor log book might reveal the personal information of the visitor. For example, their entire name, phone number, and address are all exposed to everyone.
Invalid Data: Let's assume you need to call one of your visitors, but you can't read their phone number. Their information is meaningless, and you have no method of contacting them or checking whether they are still on site.
Covid Safe: Not all Covid safety procedures apply. Germs and contagions may spread quickly when papers are shared. It's also challenging to identify positive COVID instances and their contacts.
Environmental Impact: It may have a negative impact on the environment and, therefore, on your company's goodwill. As we move into a more environmentally concerned society, if your firm is wasting a lot of paper each week, this might harm your brand image.
2.) You get a lot of unexpected guests.
Every day, hundreds of individuals enter and exit your premises, whether they are employees, guests, or contractors. Some may surprise visitors, or some may be the regular ones. For example, someone may have come unexpectedly for a job interview, or someone may have arrived for an urgent business meeting (walk-in).
Keeping track of current visitors to your site may be a hassle, particularly if they arrive unexpectedly. So what? If they are here for a job interview, they may not be familiar with the site, so leave your desk unattended while you show them around. This may let undesirable or unauthorized visitors into your business undetected.
3.) Workplace safety is a top priority.
What would you do to ensure that everyone who visits your site is whom they claim to be? In order to determine whether or not someone is permitted to be on your work site, how do you know that they are there?
Unauthorized individuals may easily acquire entry to your office by utilizing a false identity if you're still using paper-based check-in methods.
Modern visitor management systems are essential if your workplace is concerned about the safety of its employees or has sensitive data stored on site.
When you switch on to Vizmo visitor management solution, you have an option of a unique feature as a Dynamic QR code. The QR code is not static and automatically refreshes itself every time providing you safe security.
4.) You are in charge of a number of locations/sites.
The inability to be on-site at all times while managing many locations is a significant obstacle. It might be difficult to gain a complete picture of what is going on at each location if your workday is split between visiting and managing many locations.
5.) Focus on improving client happiness, but aren't sure how to go about it.
It may be time to deploy a visitor management system if you want to make visitors and customers feel at home as soon as they walk through the door – or even before. In order to provide a great visitor experience, Vizmo provides a wide range of solutions, from simple check-in kiosks to brand-integrated software to personalized guest invitations.
6.) In the event of an emergency, you want your workplace to be as safe as possible.
Visitors and clients may or may not be familiar with your security standards, even if your employees are. How will your guests know what to do in the event of an emergency? To where do they go? If time is of the essence, how will you let everyone know? Vizmo has solutions for huge numbers of unexpected visitors.
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About Author
Abhinav Gautam
Abhinav is an avid marketer at Vizmo. He is determined and works day and night to help his team, clients, and people to enhance the workplace experience. His commitment to assist individuals and organizations in all aspects of online-offline marketing is visible in the related professional coverage he delivers.