4 Ways Visitor Management Systems Saves You Money

Be it a small company/start up or a huge MNC, all of them aim at managing visitors efficiently and most importantly achieving it economically. Most companies, irrespective of the size, are opting for visitor management systems which use iPads/tablets. With VMS being most sought after, it has also proved to be user friendly.

Here are four ways how VMS can help you save money.

1.) Eliminating the need for a receptionist:

According to Indeed, the average salary of a receptionist in India is Rs.13476/-. Not just that, during vacations or even small lunch breaks when the receptionist is not available, an alternative person has to be allocated during those periods.

Smaller companies might not be able to afford a receptionist or otherwise, they may not be required until you get a large number of visitors and phone calls. Save space, reduce company costs by changing to cloud based visitor management systems.

2.) Stop visitor interruptions from killing your productivity:

This is something most of us have experienced. Being interrupted while engrossed in any work can distract the concentration and take a while to get back on track, reducing productivity.

According to the NY Times, research states that it takes about 25 minutes to get back to our task after being interrupted. To lose 25 minutes each time you are being interrupted is not a good sign. Eliminate interruptions and enhance employees’ productivity and quality of work by adapting VMS.

3.) Increase visitor security:

Authenticating visitor data before allowing them into the premises provides great security. Also, print visitor badges and get real-time updates of the visitors who have checked-in to better the security all the more which in turn helps avoid any untoward incidents/thefts.

This allows the visitors as well as the employees/hosts feel safe.

4.) Go paperless:

Go digital, go paperless and save huge costs. Stationery is often underestimated considering it costs less than digital iPads/tablets. Like the quote says, “Drops of water make a mighty ocean”, logbooks, pens and other stationery supplies would add up to huge costs over the years.

Whereas a one time investment in an iPad/tablet would definitely mean lesser costs and a smarter choice too. And to think of the time one would take in finding a particular data by going through endless sheets of paper, time wasted here can surely be used in other productive ways.

To summarise, VMS can help you save huge costs. Also, enable the company/organization to grow by increasing productivity.