5 Visitor Details You May Not Be Tracking at Your Office
Are you tracking the numerous visitors entering and exiting your office every day? If not, you could be passing up a chance to improve your operations. In fact, you can use visitor details to increase staff efficiency, make budget-friendly choices, and protect your workplace from preventable security threats.
However, there are specific metrics that you may not be analyzing with regard to visitors, and doing so could significantly enhance the overall operations of your organization.
Before we dig in, if you’d like to know more about the benefits of using an enterprise visitor management system and security manager, click right here.
Now, coming back to the visitor details, we’re going deeper into why you should be tracking these specific metrics using the best visitor management system in India.
1. Identification
You want to start with getting the visitor's full name. You may ask for a recognized proof of identification at this point, allowing you to fulfil basic contingencies as well as log precise visitor details.
Knowing who is coming to your office allows you to consciously provide a more individualized experience for every future guest.
For instance, if you’re aware that some of your visitors are delivery personnel, you may design a check-in procedure specifically for them to reduce friction and annoyance.
2. Time of Arrival
The best visitor management system will have this feature built into its visitor security protocol.
Knowing the exact time someone arrives at your office premises can be helpful in a number of ways. Study the data and ask yourselves if your visitors are waiting too long before being seen. You can even find out if there’s space to fit more scheduled appointments for specific purposes.
Based on this data, you can even enhance your customer service standards.
Aside from simple log-keeping, these insights can impact your overall productivity and operations.
3. Visit Purpose
This metric ties in with the first one we spoke about, i.e. visitor identification. And it’s arguably the most critical metric for any organization to track.
The security aspects are clear. You want your staff to always feel safe and secure in their working environment. Verifying a visitor’s intent at the door may help you avoid undesirable circumstances like potentially dangerous intruders or someone looking to steal corporate data.
4. Time of Exit
Most offices tend not to log their visitors’ exits. For security reasons, this shouldn’t be excluded. Visitors who overstay their welcome arouse suspicion.
A simplified check-out process allows you to ensure that all of your visitors exit promptly after their visit is complete.
A combination of a dedicated receptionist and the best visitor management system can help you accomplish this. The former can update the latter using something as simple as a digital signature.
5. Capacity Management
The best visitor management systems are equipped with this feature. It uses the visitors’ entry and exit logs to determine how many people are present on your premises at any given moment.
Using this data, you can incorporate ideas like customized visitor limits — depending upon your scheduling capacity — to ensure your office doesn't get overcrowded. This is especially handy during flu seasons or pandemics when you're looking to minimize in-person contact.
Why Going For the Best Visitor Management System Matters
These are just a few ways you may use visitor details to improve your visitor experience. Remember that your visitor information is more than just a list of people who have come to and left your institution.
While you can do this manually, employing the best visitor management system in India can help you save time and organize office visits more accurately.
Integrate Vizmo at your organization, and instantly achieve a streamlined visitor management system as well as a rise in internal office productivity.
Reach out to us on our website or book a discovery call, and reform the visitor management system today.