5 Signs You’re Using the Wrong Visitor Management Software
Any firm that wants to achieve flawless organization should adopt the latest technologies to keep workflow efficient. One technology that helps organizations accomplish this is a visitor management software. From managing guests to protecting your company’s assets, a well-functioning visitor management system is the need of the hour for most corporations.
Therefore, it’s critical for organization heads to know how well their visitor management software functions and ensure that it handles the fundamentals.
To help you figure this out, this article will highlight common warnings and indications that your corporate visitor management system isn’t working.
Let’s get started with the basics.
Visitor Management Software: What Is It?
A visitor management software is a software system that allows organizations to automate and streamline their visitor management process.
While some businesses only need the visitor’s name, others have stricter security guidelines that call for credentials, legal papers, employee escorts, and other such information.
While there are various visitor management software, not all of them get the job done.
Four Signs You’re Using the Wrong Visitor Management System
An organization must understand the importance of a visitor management system if it wants to create a positive workplace culture without compromising security. Here are four indicators that your guest management process needs to be improved.
1. Visitors Overstaying Their Welcome
Visitors staying past their welcome can be problematic for employees and an organization as a whole. Not only will it make employees feel uncomfortable, but it can leave your premises vulnerable to theft or espionage. Visitors overstaying is a pretty strong indicator that your visitor management software lacks a sign-out process.
A good visitor management software has an efficient check-out system that allows and guarantees visitors to make their exit as soon as their time on the office premise is done.
2. Unattended Visitors Wandering Around Your Office
This is commonplace in commercial structures. Sometimes, organizations don’t have a system to direct guests upon arrival. They then end up wandering around and peeping through doors while attempting to locate where they need to go. If that’s the case in your workplace, you need a touchless visitor management system upgrade.
Visitors should receive a message with information about the meeting space, and there should be enough visible signage throughout the property so that they can easily find the area from the entry.
3. Long Queues For Checking In
It’s important to create a strong image for your guests, especially if they represent a significant business partner or potential client. There must be a smooth sign-in process and a professional-looking welcome area.
In some cases, visitors choose to leave instead of waiting for an indefinite duration. And by the time the receptionist calls for the right people to see if the meeting can start, they aren’t there. A visitors’ check-in feature may immediately notify users about their arrival, ensuring that no or little time is lost in getting to the guest.
4. Loss or Inefficient Storage of Visitor Data
Many businesses only deploy their check-in process when implementing their guest management system. This is incorrect. Organizations require reliable mechanisms for visitor management wherein visitors can be informed and educated both during and before their stay.
A capable guest registration program will inform you of the visitor’s exact arrival and departure times. Additionally, any modifications to the schedule will be announced by text messages or emails to the visitors.
5. Sick Clients Visiting Your Office
If your visitor is sick, it leaves you and your staff at risk for infection. This means your visitor management software didn;t check for visitor health before their arrival.
The right visitor management software has a pre-registration feature that sends visitors health declaration forms that will ensure your guests are free from communicable diseases upon their arrival.
This will protect your employees and other guests from potentially falling ill.
The Importance of Choosing the Right Visitor Management Software
Using the wrong visitor management software isn’t just a simple hiccup. It could compromise the security of your office and the safety of your employees. Be aware of the signs and understand how they can affect your organization.Are you looking for a visitor management solution that nibs all these problems in the bud? We invite you to check out Vizmo and learn how our workspace management solutions can benefit your organzation. Visit our website today or book a discovery call.